Digitization 101: CIL2007: Digitization workshop resources

This post provides supplementary material to a full-day workshop I led at the Computers in Libraries conference on April 19 entitled "Digitization 101: The Workshop."

WORKSHOP DESCRIPTION

Digitization is much more than converting a physical or analog object into its digital equivalent. It is about efficiently repurposing crucial information resources to improve how these resources are used by staff, colleagues, and end users. For libraries, it can open the collection to a much larger user-base, whether that user-base is comprised of researchers, students, or businesspeople. Most digitization programs are doomed from the start because the focus is on the conversion process instead of other, critical pre-scanning issues such as selection criteria, preservation of original documents, metadata creation, software and hardware concerns, integration into existing systems, and legal issues. These issues and more are discussed in this workshop: digitization definitions; the five major steps in digitization process; roles for project managers and team members; critical success factors; copyright and other intellectual property issues; marketing to colleagues, collaborators and users; funding; typical program stoppers and inhibitors; and digitization trends.

SUPPLEMENTAL MATERIALS

BLOGS:

CopyCense (Ed. K. Matthew Dames), http://www.copycense.com/
Digitization 101 (Ed. Jill Hurst-Wahl), http://www.digitization101.com/
Digitizationblog (Ed. Mark Jordan), http://digitizationblog.interoperating.info/
DigitalKoans. (Ed. Charles W. Bailey Jr.), http://www.escholarlypub.com/digitalkoans/
File Formats Blog. (Ed. Gary McGath), http://fileformats.blogspot.com/
LibraryLaw Blog (Ed. Mary Minow), http://blog.librarylaw.com/librarylaw/
The Ten Thousand Year Blog. (Ed. David Mattison), http://www.davidmattison.ca/wordpress/

OVERVIEW / PLANNING:

NINCH. The NINCH Guide to Good Practice in the Digital Representation and Management of Cultural Heritage Materials. 2002. http://www.nyu.edu/its/humanities/ninchguide/index.html
NISO Framework Advisory Group. A Framework of Guidance for Building Good Digital Collections, 2nd Edition (2004). http://www.niso.org/framework/framework2.html
Linda Serenson Colet. “Planning an Imaging Project.” Guides to Quality in Visual Resource Imaging, CLIR, 2000. http://www.rlg.org/legacy/visguides/visguide1.html
Maxine K. Sitts (editor). Handbook for Digital Projects: A Management Tool for Preservation and Access.Andover, MA: Northeast Document Conservation Center, 2000. This book is online available online (only) at http://nedcc.org/oldnedccsite/digital/dighome.htm. [This is the book I use in the graduate class I use at Syracuse University, along with many additional readings.]
Abby Smith. Why Digitize? Council on Library and Information Resources. 1999. http://www.clir.org/pubs/reports/pub80-smith/pub80.html
Steve Chapman, et al. “Selection for Digitizing: a Decision Making Matrix.” Harvard University Library. 1999. http://preserve.harvard.edu/bibliographies/matrix.pdf

June M. Besek. Copyright Issues Relevant to the Creation of a Digital Archive: A Preliminary Assessment. Council on Library and Information Resources. June 2003. http://www.clir.org/pubs/reports/pub112/contents.html
K. Matthew Dames. Demystifying Fair Use. CopyCense. March 2, 2006. http://www.copycense.com/2006/03/demystifying_fa.html
K. Matthew Dames. Library Copying in the Digital Age. Copycense. Jan. 31, 2006. http://www.copycense.com/2006/01/communik_librar.html
Peter B. Hirtle. Copyright Term and the Public Domain in the United States. Cornell Copyright Information Center. Jan. 1, 2007. http://www.copyright.cornell.edu/training/Hirtle_Public_Domain.htm
Peter B. Hirtle. Digital Preservation and Copyright. Copyright & Fair Use/Stanford University Libraries. No date. http://fairuse.stanford.edu/commentary_and_analysis/2003_11_hirtle.html
Jill Hurst-Wahl. Brief overview of copyright law (Article). Oct. 23, 2006. http://hurstassociates.blogspot.com/2006/10/copyright-first-of-two-articles.html
Jill Hurst-Wahl. The copyright clearance process (Article). Oct. 24, 2006. http://hurstassociates.blogspot.com/2006/10/copyright-second-of-two-articles.html
Melissa Smith Levine. Overview of Legal Issues for Digitization. Northeast Document Conservation Center. April 9, 2004. http://www.nedcc.org/digital/v.htm
Mary Minow. Library Digitization Projects and Copyright. LLRX.com. June 28, 2002. http://www.llrx.com/features/digitization.htm

PRIVACY & PUBLICITY:

Jill Hurst-Wahl. Privacy & Publicity (Article) . Jan. 23, 2007. http://hurstassociates.blogspot.com/2007/01/privacy-publicity.html
Cornell Law School. Right Of Privacy: An Overview, Nov. 21, 2005. http://www.law.cornell.edu/wex/index.php/Privacy
Cornell Law School. Right Of Publicity: An Overview. Nov. 21, 2005. http://www.law.cornell.edu/wex/index.php/Publicity
The Publishing Law Center. Right of Publicity. 2000. http://www.publaw.com/rightpriv.html

DIGITIZATION:

Canadian Digital Cultural Content Initiative (CDCCI). Standards and Guidelines for Digitization Projects. 2001.
http://www.edusource.ca/english/resources/cdcci_digitization_guidelines_v2.2.pdf
Cornell University Library. Moving Theory Into Practice: Digital Imaging Tutorial. http://www.library.cornell.edu/preservation/tutorial/contents.html
Council on Library and Information Resources. File Formats for Digital Masters. 2000. http://www.rlg.org/visguides/visguide5.html
Council on Library and Information Resources. Guides to Quality in Visual Resource Imaging. 2000. http://www.rlg.org/legacy/visguides/
Library of Congress. Building Digital Collections: A Technical Overview. http://memory.loc.gov/ammem/about/techIn.html
New York State Archives. Imaging Production Guidelines. 2006. http://www.archives.nysed.gov/a/nysaservices/ns_mgr_pub_imagingguidelines.htm
OCLC. Digitization topics and trends. http://www.oclc.org/community/topics/digitization/
Western States Digital Standards Group. Western States Digital Imaging Best Practices. 2003. http://www.cdpheritage.org/digital/scanning/documents/WSDIBP_v1.pdf

AUDIO & VIDEO:

Colorado Digitization Program. Digital Audio Best Practices. 2006. http://www.cdpheritage.org/digital/audio/documents/CDPDABP_1-2.pdf
Library of Congress. Sustainability of Digital Formats: Planning for Library of Congress Collections: Sound (Audio): http://www.digitalpreservation.gov/formats/content/sound.shtml
Library of Congress. Sustainability of Digital Formats: Planning for Library of Congress Collections: Moving Images, http://www.digitalpreservation.gov/formats/content/video.shtml
Jerome McDonough. “Preservation Worthy Digital Video; or, How to Drive Your Library into Chapter 11.” Paper presented at the AIC Electronic Media Group 2004 Meeting in Portland, Oregon. http://aic.stanford.edu/sg/emg/library/pdf/mcdonough/McDonough-EMG2004.pdf
NINCH. Guide to Good Practice. Chapter 7. Audio / Video Capture & Management. http://www.nyu.edu/its/humanities/ninchguide/VII/
Safe Sound Archive. Planning An Audio Preservation Transfer Project. http://www.safesoundarchive.com/PDF/AudioPreservProjectPlanning.pdf
Preservation Department of Stanford University Libraries. Conservation Online (COOL) : Video Preservation Page http://palimpsest.stanford.edu/bytopic/video/
RUcore Media Standards Working Group. Recommended minimum standards for preservation sampling of moving image objects, http://rucore.libraries.rutgers.edu/collab/ref/dos_avwg_video_obj_standard.pdf
Syracuse University. Reports, Guidelines and Standards (resource list). http://library.syr.edu/information/belfer/reports.html
Tape Transcription Center. Digital Recording: Here to Stay. http://www.ttctranscriptions.com/Digitalvsanalog.html
Howard Wachtlar & Michael G. Christel. Digital Video Archives: Managing through Metadata. Building a National Strategy for Preservation: Issues in Digital Media Archiving. http://www.clir.org/pubs/reports/pub106/video.html

METADATA:

The Getty. Introduction to Metadata: Pathways to Information, v.2.1. http://www.getty.edu/research/conducting_research/standards/intrometadata/
National Information Standards Organization. Understanding Metadata. 2004. http://www.niso.org/standards/resources/UnderstandingMetadata.pdf
Northwestern University Library. Inventory of Metadata Standards and Practices. 2007. http://staffweb.library.northwestern.edu/dl/metadata/standardsinventory/
RLG Cultural Materials Alliance. Descriptive Metadata Guidelines for RLG Cultural Materials. January 2005. http://www.rlg.org/en/pdfs/RLG_desc_metadata.pdf
TASI. Metadata Overview. Nov. 2006. http://www.tasi.ac.uk/advice/delivering/metadata.html

DIGITAL ASSET MANAGEMENT:

Tony Byrne. CM vs DM vs KM vs DAM vs SCM vs DRM -- Which One is Right for You? CMS Watch. http://www.cmswatch.com/Feature/53
Susan Chun and Michael Jenkins. Why Digital Asset Management? A Case Study. RLG DigiNews. Dec. 15, 2006. http://www.rlg.org/en/page.php?Page_ID=20999#article1
Alan Newman and Peter Dueker. Digital Image Asset Management at the National Gallery of Art (US). RLG DigiNews. Dec. 15, 2006. http://www.rlg.org/en/page.php?Page_ID=20999#article2
NINCH. Guide to Good Practice. Chapter 13. Digital Asset Management. http://www.nyu.edu/its/humanities/ninchguide/VII/

DIGITAL PRESERVATION:

Cornell University Library. Digital Preservation Management: Implementing Short-term Strategies for Long- term Problems. http://www.library.cornell.edu/iris/tutorial/dpm/eng_index.html
Digital Preservation Coalition. Decision Tree for Selection of Digital Materials for Long-Term Retention. 2006. http://www.dpconline.org/graphics/handbook/dec-tree.html
Brian Lavoie. “Meeting the Challenges of Digital Preservation: The OAIS Reference Model.” OCLC Newsletter. 2000. http://www.oclc.org/research/publications/archive/2000/lavoie/
LOCKSS. About LOCKSS. 2006. http://www.lockss.org/lockss/About_LOCKSS
LOCKSS. LOCKSS: How It Works. 2006. http://www.lockss.org/lockss/How_It_Works
MLA East of England and East of England Regional Archive Council. Report of the East of England Digital Preservation Regional Pilot Project. 2006.
http://www.data-archive.ac.uk/news/publications/darp2006.pdf
Vivek Navale. Predicting the Life Expectancy of Modern Tape and Optical Media. RLG DigiNews. Aug. 15, 2005. http://www.rlg.org/en/page.php?Page_ID=20744#article3
Brad Reagan. The Digital Ice Age. Popular Mechanics. Dec. 2006.
http://www.popularmechanics.com/technology/industry/4201645.html
RLG. An Audit Checklist for the Certification of Trusted Digital Repositories (draft). 2005. http://www.rlg.org/en/pdfs/rlgnara-repositorieschecklist.pdf
RLG. OAIS Modeled Repositories. http://www.rlg.org/en/page.php?Page_ID=377
RLG. Attributes of a Trusted Digital Repository: Meeting the Needs of Research Resources. 2003. http://www.rlg.org/longterm/attributes01.pdf

OTHER:

D-Lib Alliance. D-Lib Magazine, http://www.dlib.org/
Society of American Archivists. A Guide to Deeds of Gift. Undated. http://www.archivists.org/publications/deed_of_gift.asp

ADDENDUM (04/22/2007): These are URLs mentioned during the workshop and added here for the convenience of the participants.

Digitization 101: The Workshop (PowerPoint) , http://www.hurstassociates.com/ppt/w13_digit101.ppt
Dublin Core, http://www.dublincore.org/
Encoded Archival Description, http://www.loc.gov/rr/ead/ -- This site include information on EAD as well as finding aids for you to view.
WNYLRC Regional Digitization Plan, http://www.wnylrc.org/DigitalHeritage/DigitizationPlan_2005.pdf -- Finalized in 2006, this plan was written by a group of very involved people and contains useful information that could be used by other programs/projects. [It is the most recent regional plan that I have been a part of.]

04/23/2007: Added additional text about the Sitts book.
04/26/2007: Updated links on Colet and Sitts.