Showing posts with label SLAsummit. Show all posts
Showing posts with label SLAsummit. Show all posts

Wednesday, July 24, 2013

Looking Back…as a director on the SLA Board

This blog post was written for the SLA blog and was published on July 22, 2013.


Saying goodbye to anything you've done that long is hard. - Angela Ruggiero

In January 2011, I (Jill Hurst-Wahl) joined the SLA Board of Directors after being elected by you. I joined already knowing much of what the Board was discussing, because I had been keeping my eyes and ear open, and because as a Board candidate I had been able to listen to the Board meetings for several months. I knew that I was joining a Board that had work to do!

Brent Mai, SLA2012During my first year on the Board (2011), my biggest challenge was learning how things really operate in the Association. No matter how much you know about a group, how it really works may not be known. What is the delineation of duties between the Board and the staff? Who sets policy and who implements those policies? I learned that “who” depends a bit on the “what”, and that the most important point is that the Board and staff agree.

In 2011 and 2012, Cindy Romaine and Brent Mai had the Board develop a strategic agenda for the Association, and many you have been working with us on it. That agenda ends in 2014, and clearly our efforts in those areas will need to continue. If we stop strategizing, if we stop trying to improve, then we will no longer be. (That is a good motto for us as individuals as well as us as an association.)

Jill Hurst-Wahl & Mike WalshNow in 2013, I’m in my third year as director and the work has not slowed down. In each year, some things have been constants. There have been long and productive face-to-face meetings at Leadership Summit and the Annual Conference, as well as meetings held by conference call during the other months. You may be surprised at the amount of work that can occur during the 1-1.5 hour calls. (Agenda? Check. Robert's Rules? Check. Prework? Check.) Each year, we become liaisons to various units, we proctor division board meetings, and we talk to a lot of members. We hear your questions, concerns, joys, and desires. What we hear informs our meetings and our decisions. You may be surprised that SLA members talk to us about SLA business while we’re attending non-SLA events, so we are always “on the clock”, always working.

Joint Cabinet MeetingAt the Annual Conference, every member of the Board talks with exhibitors in the INFO-EXPO to get feedback on the event and to thank them for their participation. Those conversations help us understand aspects of how the conference is going, that may not be obvious, and have given me an opportunity to talk to companies that I might not have otherwise. The downside is that there are other companies that I would like to visit in the INFO-EXPO and can’t find the time to do it. I’m looking forward to Vancouver, when the time I spend in the INFO-EXPO will be my own!

Fountain at Pat O'Briens Courtyard RestaurantWhen I ran for the Board in 2010 and spoke to you in New Orleans, I talked about SLA being my family and the desire to make things more transparent. While there is always room for improvement, our activities and those of the entire Association are indeed more transparent. I’m thankful to Cindy Romaine, Brent Mai and Deb Hunt – and especially grateful to Den Trefethen and John DiGilio - for their efforts to make that happen.

Yes, you are still my family! These past three years have been my attempt to give back to you the support and hope that you have given to me. Like any family, we have our rough moments and, like any family, we find ways to pull together and pull through. And especially like any family, our best conversations happen over food! So I’m looking forward to sharing a meal or a cup of coffee (er…wine?) in Vancouver with you. I’ll be “off the clock” and ready for what comes my way!

Tuesday, January 15, 2013

Jill's 2013 Travel and Presentation Schedule

Cafe au lait and Beignets at Cafe du Monde2013 is already looking like a busy one!  Will our paths cross?
  • January 22-25, ALISE, Seattle, WA - This is my first ALISE, so if you're going to be there, please let me know.
  • February 5-6, SLA Board of Directors Meetings, Dallas, TX - This is prior to the SLA Leadership Summit and includes an open Board of Directors meeting on Wednesday morning. (Open means that we hope SLA members will attend!)
  • March 20-22, Kentucky Library Association Joint Spring Conference, Lucas, KY - I will be giving the closing keynote on Friday morning ("Reading and Writing in the Age of Ebooks").
  • April 8-10, Computers in Libraries Annual Conference, Washington, DC - I will be giving a presentation on Monday (with two others) on" Bring Your Own Device (BYOD)".  On Tuesday (8 a.m.), I will co-lead an unconference session on "Enabling Innovation."
  • June 9-11, SLA Annual Conference, San Diego, CA - I will be giving a presentation on Tuesday entitled "Make the Most of a Difficult Situation: Solutions to Get You Through," which will include a lively discussion. 
  • Sept. 25-28, New York Library Association Annual Conference, Niagara Fall, NY - I have no memory of this conference ever being held in September, so this should be quite interesting, especially in terms of getting LIS students to attend.  (This is very early in the semester and leaves little time to rallying the students to go.)
     

Wednesday, December 19, 2012

2012 Year in Review: Conferences

Buckhead, GA: Outdoor fire pitNormally I can recite with ease the conferences that I attended in a year, but not this year. Wow...what a year! The joy of attending conferences is joy of learning something new.  With the number of conferences I attended, this year, I'm glad that I have notes and blog posts to help jog my members.  Here are the highlights.

January - SLA Leadership Summit in Atlanta (Buckhead), GA - One of the things about this mid-winter SLA event is that no matter where the conference is held, it is always colder than expected.  Atlanta was no different.  (Watch out Dallas this coming February!)

The Leadership Summit is exactly as it is named...a meeting of SLA's leadership from around the world.  It is hoped that every unit in the Association is represented at this meeting, in order to keep the units up-to-date on the Association's activities.  Those who are seeking leadership positions in the Association are also encouraged to attend.  Not only are new procedures discussed, but there are activities to help the leaders gain new skills.

This meeting was at the start of my second year on SLA's Board of Directors and what stood out to me was the information that unit leaders needed to be hearing or paying attention to.  Indeed, my perception of "what's important" has changed since being on the Board, including what meetings are important (like the open Board of Director meetings).  I recognize that every SLA member cannot attend this event, but I also know that more members should be there to meet with the leadership, discuss issues, etc.

In March, I spoke at both the NYS Educational Media Technology Association Spring Conference and the Computers in Libraries Conference.  Educational Media Technology Association Spring Conference is a small event that impressed upon me the role of school library systems.  The conversations and presentations were inspiring and informative, especially around the use of ebooks with young children.

Computers in Libraries in one of my favorite conferences in one of my favorite cities.  I found Michael Edson's keynote to be very thought provoking.  In talking about innovating, his thoughts were a whisper of what I would be hearing more of later in the year.  My notes say:
Keep in mind that this is an endurance sport.  Think Big.  Start Small. Move Fast.
I went to several sessions on ebooks and that topic repeated itself throughout the year. (If you're looking for a definitive answer in what is going with ebooks, suffice it to say that we are all still learning about them and that includes the authors and publishers.)

Leslie Reynolds presenting the SLA IT Divisionoutstanding member award to Jill
This year, I spoke at both the spring and fall SLA Upstate New York Chapter meetings (April and October).  While these are not conferences, it does allow me and others to talk about what occurred at the SLA conferences.  I'm pleased that as a member of the SLA Board of Directors I am able to bring information to my chapter that will be helpful to them. 

Not on my blog calendar was the #140Cuse Conference that was held in Syracuse in April. My presentation was on digital literacy, which also was a theme in 2012.  (By theme, I mean something that kept coming up in conversations or conferences sessions like change, risk, ebooks, and digital literacy.)

I spoke at three conferences in June: New York Archives Conference, NYS Higher Education Initiative, and HighEdWeb Syracuse. Each provided an opportunity to hear what was on the minds of others, which included thoughts around technology and change.  Our profession continues to be in the midst of change.  We might even say that change is truly a constant for us.  In order to survive as an information professional, you need to be able to thrive in an industry that is in a constant state of flux.

I have attended every SLA Annual Conference since 1992 and this was the first one to be held in July and in Chicago.  It was HOT!  The keynote speaker was Guy Kawasaki, who had recently published the book Enchantment: The Art of Changing Hearts, Minds, and Actions.  I never did write up notes from his talk, so here are notes from Chris Vestal, who did an excellent job capturing Kawasaki's main points.

The session that had the biggest impact on me was a talk given by Robin Bew from the Economist Intelligence Unit on the world economy.   We tend to think about our own regional or national economy, however, Bew provided a world view that I think we need to hear.   I recorded a podcast after Bew's talk, which will give you an idea of what thoughts he raised in me.

Here is a video of Robin New speaking in China in May 2012. While this is not the same speech that he gave at SLA, I think it is still worthwhile hearing the perspective that he gives. Start around the 5 minute mark, after his introduction to the event itself.  Part way through, he begins talking specifically about the Chinese economy.  While that sounds like it may not be relevant to you, it is interesting to hear what he says about business in China.

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Chicago was an interesting venue for the conference.  All of the sessions were held at McCormick Place, which must be one of the largest convention centers in the world. There is talk every year among SLA members about what venue, location, etc., would be best for the conference.  Perhaps because I've been to over 20 SLA conferences, I know the positives and negatives of every option people put forth.  Every conference attracts those for whom it - and its location - make sense.  For some, that means going to a easy-to-reach location, etc., while for others it means traveling to an out-of-the-way  location for a very different experience (a la R-Squared below).

I didn't attend a conference again until September and the R-Squared Conference in Telluride, CO.  I wrote several blog posts during and after that conference, and you can read them here. For me, this was the most important conference I attended all year.  Why?  First, because I learned brainstorming and other techniques (e.g., community surveys and action briefs) that I have already been able to use and will continue to use.  Second - and more importantly - because it was a conference that dared to do things differently from where it was held, to having interactive keynotes, to unconventional sessions/tracks, etc.  This conference proved that we are hungry for events that feed us in different ways than what has become traditional.  I fully expect that other conferences will implement some of what was done at R-Squared and I'm sure they will be the better for it.

The two keynote speakers at R-Squared - Josh Linkner and Tamara Kleinberg - are both authors and their books are available for purchase.  I really appreciated the various brainstorming techniques that Linkner taught us in his interactive keynote session.  I have used several of them since then (role storming, brand storming and the long list).
 

In November, I attended the New York Library Association Annual Conference in Saratoga Springs, NY. I blogged about NYLA here and here. If I counted correctly, 20 students from the SU MLIS program attended the conference this year, which is 6-8 more than last year.  For me, that is one of the highlights of the event - watching the students interact with library practitioners (and future colleagues), listening to their observations, and hearing what they have learned.  Some wrote blog posts about the conference and I've linked to them from mine.

The keynote was given by David Weinberger. Here is a 3-minute video of MLIS student Pamela Gardner talking about both Weinberger and the session given by George Needham.



David Weinberger has written several books and I've provided links to them below. It was wonderful to see how his thoughts resonated with the NYLA attendees and I look forward to hearing him speak again.

       


If you've been keeping track, then you know that there are only four months this year where I did not attend a conference (February, May, August and December).  I am very fortunate that my employer helped me attend those conferences that were not in the Central NY region.  And I am also fortunate that a number of conferences were held "in my backyard."  That always makes getting to a conference much easier!  I also know that not everyone is so lucky.  For those who cannot get to a conference, we owe it to them to bring back what we have learned and to share it!  That sharing may be through tweets, blog posts, presentations, write-ups, or conversations.  If we come back from a conference and keep what we have learned to ourselves, then we have not helped our profession or society.  So if you have not yet talked about what you learned this year at a conference or educational event, please take time to do so.  Consider something you need to do to wrap-up 2012.

Thursday, January 26, 2012

SLA Leadership Summit: Notes on running an effective meeting via conference call/video conference

These are notes from this morning's brainstorming session (not in order of importance):
  • Set a agenda with time limits for each item.
  • Establish rules for meetings.
  • Use Robert's rules or other agreed upon rules for running the meeting (be consistent).
  • To set a meeting time, use Timeanddate.com (international meeting planner) and/or Doodle.com.
  • Know which items you need a decision on.
  • Know who is supposed to be voting.
  • On the phone? Mute yourself.
  • Ask specific people on the "call" for their comments.
  • Don't just use last month's agenda.
  • Is there nothing to report? Take it off the agenda.
  • If your item isn't on the agenda,then it is not going to be discussed.
  • The Chair does have the prerogative to change the agenda at the last minute, but this should not be a normal activity.
  • Allow time for people to unmute themselves.
  • Can you collaboratively write the minutes?  e.g., Google Docs, blog post, Box.com
  • In your minutes, capture actions and decisions, not the entire discussion.
  • If you're using a tool to disseminate the agenda that allows comments, ask people to comment before the meeting.
  • Know the purpose of the meeting.  Is it a working meeting or a meeting for disseminating information?
  • How do you disseminate information from the meeting out to the membership? Blog posts, newsletter, brief highlights?
  • Assign action items to specific people and set deadlines.
  • Be ready to take some topics offline and then have a report given at the next meeting.
  • Start and end promptly.
  • Identify yourself when you speak.
  • Learn how to use the technology in advance.
  • Reports should be written ahead of time and disseminated.
  • Board members and meeting participants should read reports ahead of time.
  • Get notes out as quickly as possible.
Additional Resources:

Monday, January 24, 2011

Notes from the SLA Leadership Summit

Leadership Summit sessionThe theme for the 2011 Leadership Summit (Jan. 17-22) was "Future Ready: Building Community", although I think it might be better stated as "we are family". Information professionals and librarians from several countries gathered in Washington, DC to understand their roles as leaders in SLA, to get updated on what's happening with the Association, and to connect with their colleagues. A quick list of highlights:
  • The Board of Directors meet  on Monday, Tuesday and Wednesday in both open and closed sessions.  More than a dozen Association members attended the open session on Wednesday morning.  Reports from a number of committees and councils were received.  In the time for open comments, members asked questions and made suggestions.
  • From Wednesday through Friday, 200+ SLA leaders met during the actual Summit led by the Chapter Cabinet Chair (Liz Blankson-Hemans) and Division Cabinet Chair (Mary Ellen Bates). 
  • At the business meeting in June 2010, members heard about the state of the Association.  The economy had affected SLA as it has the organizations we all work for.  Members heard about the balanced budget and expectations for 2011 from Dan Trefethen, SLA's treasurer.  
  • SLA's president, Cindy Romaine rolled out her theme for the year - Future Ready - and invited all of us to contribute to the Future Ready 365 blog.  (You can contribute, too.)
  • Daniel Lee introduced us to Operation Vitality, which will give SLA units a new web hosting service and a newly designed theme using WordPress.
  • Susan Robertson from ASAE gave an information-packed keynote on why members join and volunteer in any organization.  Her slides, along with slides from other presenters, will be made available to SLA members.
  • People brainstormed ideas for units programs, ways of engaging more members, and methods for doing outreach to non-members during sessions and while networking.
That short list may not make you realize how full the days were...but...yes, very, very full!
    We are Family:  Families find ways of pulling together, sharing responsibilities, and supporting each other.  During the Leadership Summit, units looked at each other and wondered how they could do the same. There were also conversations about how the units could support the Association.  Any support that a unit gives the Association helps the entire organization (including that unit and its members).  Discussions on that are continuing.

    The theme of family could also be seen in the evening as people banded together for dinner and libations.  Everyone was welcomed at the table to continue the day's topics (or whatever the topic of the moment was) and to build stronger connections.  (In networking, strong connections or bonds give the relationship the ability to endure.)   It was great to see that some connections had started through social media, leading to  "hey...I know you..." moments.  (Like @Batty_Towers and @iBraryGuy)

    A Beginning: The Leadership Summit occurs at the beginning of the terms of service for SLA leaders.  Thus it is a time for new leaders to understand what their responsibilities are and to turn to each other for support.  It was wonderful to see leaders reach across and lend a helping hand.  The next gathering of SLA leaders will occur in Philadelphia as part of the SLA Annual Conference in June.

    SLA Board of Directors.  Not shown is Ulla de Stricker.My First Board Meeting: At the right is a photo of the entire current Board of Directors (save one).  We are a diverse group from two continents and with a wide variety of backgrounds, job titles, professional responsibilities, etc.  We are the people that have been entrusted by the membership to lead the Association and we all take that very seriously.

    This was my first board meeting since joining the Board on Jan. 1.  We'll meet face-to-face again at the Annual Conference and in between we will meet on monthly conference calls to keep the information flowing and to make any needed decisions.  This is definitely a "working board".

    Thanks to the Washington, DC chapter for their hospitality and for all of the vendors who participated in the tabletop displays or as sponsors.  Yes, we do see you as partners. (Addendum 1/25/2011: The sponsor and exhibitors at the Summit were: Dow Jones & Company, Proquest Dialog, Springer, Wolters Kluwer Health-Ovid, ASTM, Basch Subscriptions & Prenax Inc., The Reference Shelf, and Reprints Desk.)

    I didn't have much free time, so it having time to visit with Henrik de Gyor, who does the DAM blog and podcast, was a luxury.  It was nice to visit with someone who is also observes and comments on topics related to digital assets.


    Taken by SLA staff, in the photo above are (back row from left) Liz Blankson-Hemans, Mary Ellen Bates, Richard Huffine, Ruth Wolfish, Jill Hurst-Wahl, Ann Sweeney, Sara Tompson, Nettie Seaberry, Dan Trefethen, and Daniel Lee; (front row from left) Anne Caputo, Cindy Romaine, Brent Mai and Janice Lachance.  Not shown: Ulla de Stricker.