Chris Finger, the library director from Geneva Public Library, gave a presentation on the library budget and budget process. This was geared for someone who is new at budgeting, however, there were useful takeaways for anyone.
In a public library, the library board of trustees and the library director share responsibilities for creating the budget, developing scenarios, thinking about funding increases, planning budget priorities, tracking expenses, and presenting the budget to the public. The board of trustees as fiduciary responsibilities for the library, while the director is the person who is steeped in the day-to-day details.
The board of trustees and the library director need to understand the budget process and the details of the budget. Finger suggested that the director become immersed in the budget details. That person need to understand all of the items int the budget and should read every financial statement. When possible, he suggested that the director shadow budget experts, as one way of gaining more knowledge.
In a public library, the library board of trustees and the library director share responsibilities for creating the budget, developing scenarios, thinking about funding increases, planning budget priorities, tracking expenses, and presenting the budget to the public. The board of trustees as fiduciary responsibilities for the library, while the director is the person who is steeped in the day-to-day details.
The board of trustees and the library director need to understand the budget process and the details of the budget. Finger suggested that the director become immersed in the budget details. That person need to understand all of the items int the budget and should read every financial statement. When possible, he suggested that the director shadow budget experts, as one way of gaining more knowledge.
In thinking about the budget and seeing support for it, Finger wants library directors to be a voice of reason be an advocate for change, and be willing to speak out on your budget needs. You should look at the budget and determine those areas for which your funders will be willing to provide stable support.
In terms of friends groups and foundations, Finger suggested that the library be honest about what its needs. Can the group give you the money to address your needs? That might be different that what its funding has been used for in the past. He said that the true value of a friends group is its goodwill and its ability to be an ambassador for the library. Yes, it raises money, but it does much more than that.
Finger advocated for creating multi-year budget scenarios, so you can see how funding changes will impact future years. That would also allow you to show how increased funding, for example, would impact what the library would be able to do in future years.
In planning the budget, don't just rely on last year. Consider what is changing. But rely on last year over your intuition. Don’t guess.
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