Wednesday, May 20, 2020

Webinar recording: Productivity 101

On May14, I did a webinar on productivity for the South Central Research Library Council (SCRLC).  Originally this was to be a three-hour in-person workshop, but due to the pandemic it became a 1.5 hour webinar that ran a little long.

If you are interested in time management, managing your email, saying "no", and delegating tasks, then this webinar will be of interest. Most of the time was spent in getting oneself organized, i.e., that blasted to-do list.  (You'll hear when I realize how much time isn't left!) There were a number of questions raised and I enjoyed the interaction.  I do wish I could have passed around materials, etc., which could occur if I am every able to do this as an in-person event.





Addendum, May 21: Here is the handout from this webinar.

Article: What Our Experts Want You to Know About Digitization

In this blog post from the Smithsonian Institution Archives, Emily Niekrasz gives
What are the key steps in the journey of a single reference request from staff or a researcher to a digital asset appearing on our website?
and:
How hard is researching the rights and reproduction limits of a photograph or record?
At the end of the article are related resources from the Smithsonian.

With our increased reliance on digital resources, this is indeed a good time to remember the importance of digitization! Thank you, Smithsonian!

Thursday, May 14, 2020

Reopening libraries and COVID-19

COVID-19 image
There has been much discussion about reopening libraries - especially public libraries - as the number of people infected with COVID-19 decreases.  For some communities, the library is an important connection to information and resources. For library staff, while they understand their role in their communities, they are very concerned about the health and safety of staff and patrons. There are voices in the library community to keep the libraries closed for as long as possible, in order to ensure the safety of everyone.

In the U.S., it is up to the states - and sometimes regions within a state - to decide what type of institutions can reopen when (if indeed they had closed in the first place).  If a public library is deemed essential or can provide services that lessen/eliminate face-to-face contact (e.g., no contact curbside pickup), they may be opening earlier than other institutions (e.g., K-12 school).  Library directors should be aware of what their governors, county executives, or mayors are considering.  Hopefully, they have been in direct contact and have been able to put forward a plan for their libraries that considers health and safety, as well as library services.  There is no one right path forward, so deep thinking and sensitivity to the needs of staff and community members will be needed.

In my class, "The Public Library as Institution," I have taken the opportunity to talk with students about what public libraries may be thinking about, as they plan to reopen.  I've encouraged students to think about what library directors are focused on, as well as what staff and the community might want to know about what their public libraries will do.  There are SO many questions and not as many clear answers as we all would like.

This week, I read several documents related to how people are thinking about reopening.  I believe that looking at what others are planning can be helpful, and that includes any plans from libraries.  Those documents are:
This list above may be helpful to you.  Are there others?  Yes.  If you have found one that is particularly helpful, please place it in a comment to this post. Thank you!

Addendum, May 22:

  • Information from the NYS Regents Advisory Council on Libraries, May 13, 2020, including plans from several public library systems.
  • Albany (NY) Public Library Continuation of Service Plan, updated 5/12/2020.
Earlier this week, NY State Librarian, Lauren Moore, responded publicly through the NYLINE email list to a question about reopening.   Since this was posted on a public email list, I am posting it below (and knowing that this email has already been forward likely many times). Moore recognizes that each library is different and that the State Library cannot provide one-size-fits-all guidance. However, she does outline four things to keep in mind. I've edited lightly to remove some contact information.

Dear [colleague],
Thank you for the question. My guess is that you meant to send this as a personal email, but since it’s been shared on NYLINE, I’ll take this opportunity to address the library community.
State agencies, including the State Education Department, do not have the authority to interpret the Governor’s orders or to provide interpretative guidance.  There are some helpful resources available through the Governor’s Office that can guide libraries’ decision-making, like the NY Forward Business Express Lookup Tool, but I acknowledge that the resources that currently exist don’t address what’s to come.  And thus don’t help to address the seemingly endless uncertainty and anxiety many of us are feeling.

In the spirit of full transparency, it’s important for me to add that even if the State Library had the authority to interpret the guidance, I don’t think these decisions would be best made by fiat of the State Library.  New York is a large and diverse state with a unique range of public libraries.  Although these are “unprecedented times,” we can still look to the trusted institutions that have always been best-positioned to make local and regional decisions.  In the case of the reintroduction of library services, public library systems are certainly best positioned to help libraries work together to make decisions in the best interest of their communities.   Public library systems across the state are developing reopening plans.  Systems are looking at the Governor’s guidance, working with regional Control Rooms to interpret the guidance for that specific region, and then developing policies that will allow libraries to keep staff and community members safe as they reintroduce library services.

Even though it’s not official guidance, and you’re free to take it or leave it, here are the values that have been guiding my COVID-19 response work at the State Library:
  • Value staff- Prioritize staff and community safety over everything else.
  • Caution-  Take your time.  Things change rapidly.  “Abundance of caution” is really just “caution” and is the best practice during this pandemic.
  • Professional respect- Look out for each other.  Recognize the uniqueness of each library and the uniqueness of each community.
  • Service- Do whatever is in the State Library’s power to help libraries succeed.
Although we’re not in Albany writing guidance and issuing edicts, State Library staff are working tirelessly every day to help libraries succeed.  This work is best done on an individual basis, because every situation is unique.  I implore any library who is struggling with a particular decision or navigating a difficult local situation to contact their regional liaison at the Division of Library Development or to contact [..] who oversees the public libraries program.  State Library staff is committed to helping you.

I hope this email helps to explain things a bit, but know that the State Library is always working on your behalf.  Please get in touch any time you have a question.

All the best,

Lauren
Lauren Moore
Assistant Commissioner for Libraries and New York State Librarian

Tuesday, May 05, 2020

Webinar: Productivity 101, May 14

productivityThis training was supposed to be an in-person event. Due to the current events, it is now a webinar that is open to members of the South Central Regional Library Council (SCRLC) and the Empire State Library Network (ESLN).  If you are in NYS and would like to be better organized and more productivity, consider attending.  You can register on the SCLRC website.

Date/Time: May 14, 2020, 10:00 a.m. - 11:30 a.m.

Location: Online via Zoom

Workshop Overview: Productivity. It's important, but we often struggle with how to stay organized so that we are productive. We struggle with email, time management, and managing workloads. We want to delegate tasks, and even say "no" to some, but we struggle with the best way of doing that. In this interactive webinar, you will learn and use methods for these areas, and become more productive. Both paper and digital methods will be discussed.

Learning Objectives: After this webinar, participants will be able to:
  • Use effective techniques for organizing tasks across days, weeks, and months.
  • Adopt methods for staying on track and getting the correct tasks done, at the right time.
  • Create communication guidelines that will make email less burdensome, and a more effective tool.
  • Delegate tasks so that the responsible parties can undertake them without intervention.
  • Say "no" to tasks, when "no" is the correct answer.
Intended Audience: Any library staff member

Speaker: Jill Hurst-Wahl is consultant, speaker, writer, educator, and former corporate librarian. She is a professor of practice in Syracuse University's School of Information Studies and the president of Hurst Associates, Ltd. She is a member of the USNY Technology Policy and Practices Council and the Onondaga County Public Library Board of Trustees. Jill has always realized that being organized is essential for productivity, and that staying organized personally and professionally is a constant struggle. Over the years, she has used different methods including sticky notes, bullet journals, Trello, to-do lists, Getting Things Done®, temporal locality, and others. She enjoys sharing what she had learned and helping others gain productivity skills.


Wednesday, April 29, 2020

NWU: What is the Internet Archive doing with our books? (webinar)

The National Writers Union (NWU) is presenting an informational webinar on the Internet Archives book scanning operation  on May 5 (Tuesday) at 10:00 a.m. ET.  Registration information is available on the NWU website.

The NWU says:
We've been getting questions about what the Internet Archive is actually doing with the millions of books it has been scanning.

Unfortunately, "Controlled Digital Lending" (CDL) and the new "National Emergency Library" (NEL) are only the tip of the iceberg. The Internet Archive distributes copies of each book it scans in *five* different ways.

The confusion is understandable, given that what the Internet Archive is doing doesn't match what it says it does as CDL or the NEL.
They have also posted an explainer on their website, regarding what is happening. Slides from their April 27 informational webinar are also available.