Monday, May 21, 2018

Book: Copyright for Academic Librarians and Professionals

Book coverAs I continue to highlight relevant books, I want to highlight another one by Rebecca P. Butler.

Copyright for Academic Librarians and Professionals was published in 2014.  According to the publisher:
This practical handbook will show students training to become college and university librarians how to make informed decisions regarding the use and availability of print, non-print, and online resources. Based on Butler's 17 years of experience conducting copyright workshops and courses, her book matches real-world scenarios with interpretations of the law from copyright experts in the field to provide a thorough understanding of current, everyday applications of copyright law in higher education.
This book is available only a paperback edition.     


FTC Disclaimer: Digitization 101 is an Amazon affiliate and receives a small commission if you purchase a product or service from an Digitization 101 Amazon link.

Thursday, May 17, 2018

Cracking the furniture code

Image of the OfficePace design considerations
This webpage by OfficePaceTM reminded me of everything I have loved and hated in any workspace, including some that held digitization activities.  Of course, I can look at this information and also think of our libraries and their layout. 

We frequently "make do" with whatever furniture or layout that we have.  We decide to not spend money on furniture or design, because we believe our money is better spent elsewhere.  Yet we know from personal experience that a person's work environment can have a huge impact on the person's productivity and relationship to the workplace. 

If you need to make a business case for new(er) furniture or a different layout, perhaps this information from OfficePace will help you do just that.

Monday, May 14, 2018

Book: Copyright for Teachers and Librarians in the 21st Century

Book coverI want to continue to highlight relevant books and hope to do so more regularly.  This book, Copyright for Teachers and Librarians in the 21st Century, was written by Rebecca P. Butler and published in 2011.  According to the publisher:
Here is a practical copyright handbook designed to help librarians, media specialists, technology coordinators and specialists, and teachers stay within copyright law while making copyrighted print, non-print, and Web sources available to students and others.  Library educator Rebecca Butler explains fair use, public domain, documentation and licenses, permissions, violations and penalties, policies and ethics codes, citations, creation and ownership, how to register copyrights, and gives tips for staying out of trouble.
In addition, Butler covers copyright considerations for different types of media, She also:
covers how to deal with those who would have you break the law; orphan works; file sharing; distance education; digital rights management; the law: classroom exemption, handicap exemption, library exemption, other important federal exemptions in the K-12 schools, parodies, and state laws; copyright lawsuits; relationship of plagiarism to copyright; and copyright and privacy.
This book is available in soft cover format only. 


FTC Disclaimer: Digitization 101 is an Amazon affiliate and receives a small commission if you purchase a product or service from an Digitization 101 Amazon link.

Wednesday, May 09, 2018

Upcoming conference - DIGITAL DIRECTIONS: Fundamentals of Creating and Managing Digital Collections

I am passing along what I received in email.


DIGITAL DIRECTIONS: Fundamentals of Creating and Managing Digital Collections
October 15-16, 2018
Commerce Club - Atlanta, Georgia

Guided by a faculty of national experts, join colleagues from institutions large and small for two days of instruction on best practices and practical strategies for the creation, curation, and use of digital collections. Network with colleagues who have similar challenges, interact with faculty one-on-one, and gain a comprehensive introduction to digitization and digital preservation. 

Are you just getting started with a digital project? Trying to bring several digital projects together into a cohesive digital preservation program? Or are you well into a digital collections project and need a refresher on the latest standards and best practices?

The Digital Directions conference is geared toward professionals working with digital collections at archives, libraries, museums, historical organizations, tribal organizations, government agencies, business and special libraries and archives, and other organizations that steward digital collections. Discounted student rate is available.

More information is available on the NEDCC web site.  Note that the conference agenda is coming soon.

Tuesday, May 08, 2018

It takes a team

July 15 2006 NY Yankees gameOrganizations value people who can work independently and work in teams. We know that there are some people who do one style of work better than the other. But the reality is that even those individual performers depend on others. Look closely at someone who seems to live completely independently from others and likely you’ll find that there is a support network in the background. Sadly, sometimes that network is never acknowledged publicly.  However, take away the network and the person will fail; sometimes slowly, sometimes quickly.

Last week, it took an ad hoc network of people to connect me with my cell phone, which I had misplaced on the way to the airport.  That nerve-racking experience was my reminder that I am not in this world alone and that I am deeply dependent on others.

No matter your reason for reading this blog, take a moment and remember those people around you - coworkers wherever they may be located, vendors, family, friends, the person who makes your coffee, etc. - who help you to do the work that you do.  When you get a chance, let them know that you recognize their assistance and give them a word of thanks. Who knows, that positive action could come back to you when you need it.

Friday, April 27, 2018

The Library Pros Podcast: Accessibility to All

Library Pros logo
During the winter, I had the good fortune to be interviewed by Christopher DeCristofaro and Robert Johnson for their Library Pros Podcast.  Chris and Bob are technology librarians/technologists in Suffolk County (NY) and their podcast reflects their love of libraries and technology, and everything in-between.  Our conversation focused on accessibility of libraries and content, which is an increasingly important topic for all of us.  What we talked about was broader, in regards to this topic, than you might first imagine...and it was fun!

If this topic interests you, you can listen to the episode on their web site or through many podcasting platforms (e.g., Stitcher).  The episode is 75 minutes in length.


Wednesday, April 25, 2018

Finding answers to legal questions: an interview with Virginia M. Tucker and Marc Lampson

Book cover: Finding the Answers to Legal QuestionsLaw librarians Virginia M. Tucker and Marc Lampson have updated their book, Finding the Answers to Legal Questions. As a follow-up to that new edition, ALA interviewed the authors. 

The interview contains a few words of wisdom for librarians, who are asked legal questions.  In graduate classes, library science students often ask about when they should or should not provide advice.  I like that Tucker and Lampson have tackled that question in this interview.


FTC Disclaimer: Digitization 101 is an Amazon affiliate and receives a small commission if you purchase a product or service from an Digitization 101 Amazon link.

Saturday, April 14, 2018

#UNYSLA2018 : Putting the goal before your work

I also spoke at the Upstate NY SLA Chapter spring conference.  I did an interactive session on goal setting. Slides and handouts are on Slideshare.

Description: Most of us have heard the phrase “plan your work and work your plan,” often in a moment of despair when we wonder what to do next. The conundrum of what to do next is due to fuzzy goals. This working session will begin information on goal setting, which is that upfront work needed before you plan. There will then be time/structure for participants to develop their goals (personal or organizational) and the outcomes that go with them. In other words, what do you want or need to achieve, and how will others (i.e., your boss) know that you have achieved them? What (broad or specific) steps do you need to consider, in order to get from start to finish?


Putting the goal before your work

#UNYSLA2018: Lean back: Methods of collaborative leadership

Rush Rhees LibraryLindsay Cronk and Lindsey Rae presented on methods of collaborative leadership (#LeanBackAlready).

Collaborative leadership through a feminist framework. (For reference, here is a definition of feminist framework.)
The tensions in our workplace need to be acknowledged.
They mentioned a number of areas where we need to have balance including leaning in versus leaning back.
82% of workers say that their leaders are uninspiring. (Gallup survey) 65% would forgo a raise if it meant their leader could be fired.

Librarianship is already collaborative and feminist in so many ways.  We share knowledge and spaces, empower learning...but there is a leadership blind spot.

Where do we see tensions in librarianship?  We see tension in our collections, as well as who is represented in those collections.  Men heavily impact what we collect because they are the majority of authors, publishers, and reviewers. 88% of librarians are white and heavily female.  We don’t represent our communities.

The traditional language of leadership is often masculine. 

What do we want leadership to look like? From the audience:
  • Risk taking
  • Trust
  • Openness
  • Honesty
  • Transparency
  • Supportive
Discomfort and distrust of power and leadership is natural.

The pink diamond of feminist leadership - There are values and principles.

Lindsay and Lindsey placed their slides and resources online. 

#UNYSLA2018 : Crafting a career path in uncertain times

Jan FleckensteinJan Fleckenstein presented on crafting a career path.

“In all periods of history the demand for leadership has been greater than the supply.” - Beta Phi Mu

Today’s leaders are actively looking for the next leaders of their organizations.  

What does a career path look like in this day and age?
  • More responsibility
  • More money
  • More influence
First, be a good follower: 
  • Fulfill your responsibilities
  • Be reliable
  • Develop your soft skills - hiring managers don’t feel that new employers are coming with the needed soft skills
  • Be the solution, don’t be the problem
Be the person that people look to:
  • When they need somebody to take on a new project.
  • When they need somebody to take on a ewe role.
  • When they need somebody to do the unglamorous work that keeps the organization functioning.   
Say yes!  You put yourself in the position to be asked to to do the next thing. This is how you get to leadership roles.

Growing your career #1 means:
  • Managing people
  • Managing conflict
  • Representing your library to the world
Growing your career #2:
  • There are things you have to know or learn as your move up any career ladder.
  • Find opportunities to learn them.
An important thing to do is trust.  Trust your boss.  Does your boss trust you?

Growing your career #3:
  • Broaden your experiences
  • Broaden your outlook
Growing your career #4: Libraries run on money
  • Where does the money come from?
  • What are the constraints?
  • if people trust you, more information on funding will be shared with you.
Getting mentored:
  • Sounds like the awfullest part
  • Mentors are looking for you, too
  • Internal or external mentors
Getting additional credentials
  • Yes, sometimes you need to do this in order to become a leader.
  • Enhance your credentials as you go along.
  • Work to gain and demonstrate knowledge.
Deciding not to pursue a managerial track?
  • I’m a specialist in my area.  Do I have to move into Administration?   No! We cherish our specialists.
Have courage!

#UNYSLA2018 : The ‘F’ word: giving and receiving feedback

At the Upstate NY SLA Chapter spring conference Chris Miller presented on the feared word, "feedback."

Types of cognitive biasesChris reference the Atlantic article, “The case against reality.”

“Positive” feedback may actually be no feedback, which leads us to do more of the same rather than making a course correction.  

“Negative” feedback is what we want.  The information, observation or insight can help us do a course correction. This may be seen as “constructive” feedback.

Your reptilian brain may see feedback as criticism and thus as an attack.

We need to improve our abilities to give and receive feedback.

Everyone wants feedback, especially millennials.  Leaders need feedback and they should model how to receive feedback.
  • Use active listening
  • Summarize and clarify - start with closed ended questions to ensure that you’re on the same wavelength, then use open ended questions to clarify what you’re hearing.
  • Don’t argue, accept
  • Think it over
  • Be mindful/take action 
Chris had us to an assessment on how we deal with feedback and then comment on three quick scenarios.

In giving feedback, many use the sandwich method by putting the negative feedback in the middle of positive feedback. This doesn’t always work because people may cherry pick which feedback they hear.  Chris said this is not a good model.

It’s all about:
  • Creating the right environment including setting the right tone
  • Being specific and concrete - focus on description, not judgement.  Focus on behavior not the person.
  • Making it a dialogue - it doesn’t have to be an immediate dialogue. If you need time to think, say so.
The five steps to construct positive feedback
  1. Convey positive intent
  2. Describe specifically what you observed
  3. State the impact of the behavior or action
  4. Ask the other person to respond
  5. Focus the discussion on solutions 
When to give feedback?
  • Timing of the feedback - close to when the event occurred (in other words, not once a year).  Perhaps ask how often someone wants feedback.
  • Be aware of feedback overload
  • Aim for the midpoint of an “Inverted U” - consider feedback sessions 1-2 per month.  Make the feedback positive and negative.
Feedback in difficult situations - Don’t:
  • Become defensive or counterattack
  • Don’t be pressured into doing something you didn’t mean
  • Docent cause the person of being overly emotional or reactive
  • Don’t feel obligated to handle a difficult situation by yourself
Feedback in difficult situations - Do:
  • Remain objective and focused on the person’s performance
  • If necessary, take a break and follow up later
  • Communicate your awareness of the person’s behavior
  • Consult HR if you’re not sure how to proceed or refer to the employee to an employee assistance program

#UNYSLA2018 : Kindling the Spark of Motivation

Mazar standing in front of an image of a leader with followersThe keynote speaker at the Upstate NY SLA Chapter spring conference was Rochelle Mazar, who spoke on leadership.

We change because we want to.  It can be slow.  As leaders, we cannot force people to change. However, we need to think about the context in which our staff are functioning. We can change the context.  Culture and context tell us what is expected.  We can spend a lot of time looking at context. Mazar focused on “us” (leaders) as context.

What is leadership?  A leader has followers.  A leader without followers is just going for a walk, rather than leading a parade. (See the image above.)

Why are you a leader?  Why is it you? Expertise, best at whatever, competence, specialized knowledge?  This is often who leaders are.  However, if the leaders knows it all, what is left for the team?  

What if your reframe leadership as guiding, making connections, empowering people, advocating, having a big picture perspective, clearing obstacles. When we take on this role, we make room for staff,  their ideas and the tasks that they own.

Leader to staff: “How do YOU think we can solve this?”

Leaders need to acknowledge their own mistakes.  Mistakes make the leader seem human.  Embracing mistakes means that your are embracing experimentation.

Leases automatically have power.  How do you want to distribute it?  Do you need all of the power in every moment?  Sharing power demonstrations trust in your staff.

How do you let staff soar? Have high expectations of staff.  When you do that, you are showing respect for the skills that staff have.  Focus on outcomes and not process. Use their expertise. Remember that all staff have something important to offer.

Question: How can we handle when staff leave/retire? Have the retiring staff member document what they have been doing.  Then make sure you have a good onboarding for new staff.  Someone noted that millennials may not stay long in a position (3-5 years).  Have a plan for how you will handle that turnover.  Also remember that new staff are bringing skills with them that you may not have had before.

Question: How can you help staff get past negatives or institutional baggage? As leaders, we need to be honest and face issues.  We need to lean into it and learn how we can do things differently in the future.  What about issues at a high level that we cannot control? We need to help people cope.   You may need to over share information, so people know what is happening.  Over sharing is not dropping the leadership hat.  Good leaders are willing to explain the real circumstances.

Question: How can consultants use this? Recognize that when you walk into a situation, you have all/much of the power.

Question: How do you share ideas with a leader who doesn’t want to hear them?  Solutions proposed by the group included sharing info with the leader in a way that leaves the person in power.

Question: How do you get staff to empower each other?  Find ways of getting staff to share ideas with each other.  Experiment.

Friday, April 13, 2018

A map that caught my eye

The Westin Hotel in Westminster, CO had this map available in its fitness center. I know it looks like nothing special, but it is not the look that caught my attention.

The Westin is near an amphitheater and a park. The terrain isn't quite flat, but it isn't mountainous either, which makes it good for a walk or run. This small 5 1/4 x 3 3/4" map is the perfect device for helping someone get in a good workout. The front side is the map, while the back side contains map directions. What makes it special, though, it that it is plasticized paper. Yup, waterproof, sweat-proof, snow-proof, rain-proof and mud-proof.

Since this is a blog about digitization and copyright, lets notice that this map has clearly taken advantage of a map (or maps) that already existed. Likely whatever map which was the basis for this was modified to fit the need of this specific running map. I don't know if using that underlying map was "fair" or if New Balance, who actually created this map, paid for the use. Whichever they did, I trust that they have kept it legal.

But let's also notice that this map - contents and type of paper - was made with its use in mind. We often create aids for our users that meet our needs (the library's needs) and don't always consider how a person will use them. Are we providing content in the correct format, language, etc.? I suspect our community members would be happier if we spent a moment thinking about that before we create materials for them.

Running map, 5 1/4 x 3 3/4”

Wednesday, April 11, 2018

Article: Copyright Solutions for Institutional Repositories: A Collaboration With Subject Librarians

I found this 2012 article and it is worth sharing with you.


Copyright Solutions for Institutional Repositories: A Collaboration With Subject Librarians
Written by Heather Leary, Kacy Lundstrom, and Pamela Martin

Abstract:
This work investigates using subject librarians to conduct copyright clearance in an institutional repository (IR). At Utah State University, the library assures copyright clearance for faculty scholarship, thereby garnering input of faculty scholarship into the IR. Currently, subject librarians are not widely participating in routine IR work; however, the involvement of subject librarians with the IR offers benefits to the subject librarians and the institution as a whole. This article provides a model for institutions needing new solutions for copyright clearance using subject librarians and discusses the rationale, benefits and challenges of adopting this model.

Options for access to electronic scholarly and educational information continue to increase each year. The Internet supplies entrance to many digital libraries, discipline repositories, Institutional Repositories (IRs), open access journals, and subscription journals. Today it is common (and some argue necessary) for a university to have an institutional repository showcasing the scholarly output of an institution. As repositories continue to expand and become more relevant, the benefits and challenges of running and maintaining them grow.

This article details a project by the Merrill-Cazier Library at Utah State University that utilizes partnerships and collaborative opportunities between departments. Specifically, the project sought to determine how feasible it is for subject librarians to participate in copyright clearance for the IR. The library’s decision to perform copyright clearance on behalf of authors submitting to the IR is an attempt to encourage faculty support and use of the IR, while requiring very little time and effort on their part, especially considering the time intensive nature of copyright clearance work. As IRs strive to include accurate metadata and access to as many works as possible, the process to obtain permission (copyright clearance) to include a copyrighted full-text can involve time consuming steps. Thus IRs are faced with a bottleneck. This article identifies the benefits and challenges for the subject librarians and the repository in pursuing this goal.

Monday, April 09, 2018

National Library Week 2018

This week, April 8-14, is the 60th anniversary of National Library Week in the U.S. This is the week when we celebrate all libraries, no matter their type.  The expectation is a library will somehow promote itself during National Library Week, but in reality a library should be promoting every day.

This week, I hope that you will find a way to promote your library or the library which you use.  Post a photo of it to social media.  Share how you use its resources.  Use this week show to those around you what your library means to you!

The central library of the Onondaga County Public Library in Syracuse, NY
The central library of the Onondaga County Public Library in Syracuse, NY

Monday, April 02, 2018

April 2018: Jill's travel and presentation schedule

Cafe au lait and Beignets at Cafe du Monde
Coffee and Beignets
I have two presentations next week, which I want you to know about:
  • April 11: 1:00-2:30 p.m. ET (webinar) - part of a three-person panel entitled "Can There Be Neutrality in Cataloging? A Conversation Starter" for NISO.  My presentation is entitled "Access Requires Subjectivity." The event's description is: How does one create awareness of the bias that may be introduced into automated systems? This session will look at the selection of vocabulary in establishing taxonomies and ontologies. What is the real nature of the issue? How might establishing, maintenance, and use of a thesaurus contribute to a more inclusive search/discovery process? And where should responsibility lie for developing such ostensibly neutral tools?  How can we bring more diverse voices into the development/maintenance of these resources?
  • April 13, Upstate New York Chapter of SLA Spring Conference (Rochester, NY) entitled "Lead from Where You Are." I'll be leading an interactive session on "Putting the Goal Before Your Work."
Also, last year I recreated a graduate course in the Syracuse University iSchool entitled "Collection Development and Access."  I taught this class in the fall quarter and it went very well and will be teaching it again beginning later this week. This class is taught with a combination of asynchronous content and live (synchronous) sessions. Our online classes used to be just asynchronous, but now we (SU iSchool) now offer our MSLIS degree in this format. If this online format for an MSLIS program would be of interest to someone you know, please point them towards our iSchool Online web site. Of course, if anyone is interested in our on-campus format, we have information on that, too.

Signage that caught my eye

I have traveled through the Charlotte Douglas International Airport (CLT) in North Carolina several times recently and this sign below stood out to me. CLT is a sprawling airport and people often have to move from one terminal to another. Notice the information at the bottom which gives an indication of how quickly a person can walk between those different terminals. Those average walk times can be comforting to someone or might help someone who walks slowly to seek assistance. The overall message, though, is that the airport is a manageable size and that you can get to where you need to be.

Think about your library and the information you provide to community members. Do you give people clear indications of what is where? Does your signage provide answers to those questions you receive frequently? The idea is to not have so many signs, which might cause people to not read them, but to provide good information to people when they need it.

So what could you be doing?

Signage at Charlotte International Airport

Tuesday, March 27, 2018

Copyright 101: Staying Legal - Resources

Southwest Florida Library Network logo
Today, March 27, I'm giving a copyright workshop for the Southwest Florida Library Network (SWFLN) in Fort Myers, FL.  I've geared this to be an interactive workshop with several handouts, including a resource list.  Since a paper-based resource list isn't clickable, I'm placing all of the resources here, too, for the participants and for you.  Enjoy!

Tuesday, March 20, 2018

Marrakesh Treaty Implementation Act

The March 19, 2018 email ALA Advocacy Alert contained the following text:
After many years of hard work, we are one step closer to seeing the Marrakesh Treaty implemented in the United States. The Marrakesh Treaty is an international copyright treaty that was adopted by the World Intellectual Property Organization and signed by the U.S. in October 2013. It provides a copyright exception - the first ever in an international treaty - for libraries as authorized entities to make accessible copies of articles and books for people with print disabilities and distribute those copies across borders. If the Marrakesh Treaty Implementation Act is passed the United States will be able to provide a wealth of new accessible content to Americans with print disabilities, including those who speak English as a second language. In many ways, this is a civil rights law. It affirms that access to information is a universal right for all people regardless of circumstance.
More information on the Marrakesh Treaty is available from WIPO and the World Blind Union. I like the World Blind Union's conclusion:
In plain language, this is a Treaty that should start to remedy the book famine. It provides a crucial legal framework for adoption of national copyright exceptions in countries that lack them. It creates an international import/export regime for the exchange of accessible books across borders. It is necessary for ending the book famine, but it is not sufficient. Countries need to sign, ratify and implement its provisions. Non-profit organizations, libraries, educational institutions and government need to take advantage of these provisions to actually deliver the accessible books people with disabilities need for education, employment and full social inclusion.
You can follow the progress of S. 2559, which would amend Title 17 (U.S. Copyright Law) on the Congress.gov web site. The Association of Research Libraries is keeping track of which countries have ratified the treaty.   While the U.S. is not among the first, let's hope we also are not among the last to do so.

If you are interested in seeing the Marrakesh Treaty approved in the U.S. Senate, consider contacting your senator.  It will then need to be ratified by our President.

Monday, March 12, 2018

Sound Recordings and Phonorecords

Music CDWhenever I read part of Copyright Law which contains the word "phonorecord", a little voice inside of me says "w-h-a-t-?".  None of us every go into a store and ask to purchase a phonorecord.   In case, you've never looked up the definitions, here they are.

According to Circular 56:
Generally, a sound recording is a recorded performance, often of another work. A sound recording must be fixed, meaning that the sounds must be captured in a medium from which they can be perceived, reproduced, or otherwise communicated.
 So a sound recording is what is recorded and what we listen to.  According to Section 101
“Sound recordings” are works that result from the fixation of a series of musical spoken, or other sounds, but not including the sounds accompanying a motion picture or other audiovisual work...

 Then what is the medium?  Turning again to Circular 56:
A phonorecord is the statutory term for a physical object that contains a sound recording, such as a digital audio file, a compact disc, or an LP. The term “phonorecord” includes any type of object that may be used to store a sound recording,including digital formats such as .mp3 and .wav files.
 As Section 101 says:
“Phonorecords” are material objects in which sounds, other than those accompanying a motion picture or other audiovisual work, are fixed by any method now known or later developed, and from which the sounds can be perceived, reproduced, or otherwise communicated, either directly or with the aid of a machine or device.
Since 1790, when the U.S. enacted its first copyright law, the law has played catch-up with technology. Therefore, I like that it now try to include technologies that have not yet been developed ("any method now known or later developed").  So far, that forward looking phrase seems to be working for us!

Friday, March 09, 2018

Using Fair Use

PowerPoint slide with a Fair Use example
During Wednesday's webinar for ALA entitled "Understanding and Defending Copyright in Your Library: An Introduction", I talked about Fair Use. I contend that Fair Use is the concept which everyone uses and few understand.  It is easy to wave your hands and proclaim that your use is fair.  It is more work to decide whether your use is truly fair in your judgment.

When you consider Fair Use, there are questions that will be asked.  You might use some or all of these:
  • What is the situation?  
  • Why do you want to use this work?
  • What is being used and why?
  • How much is being used?
  • Will the use affect the market?
  • Can you use less of the work and still be effective?
  • Would it be possible for people to obtain the work themselves?
  • Can you find something similar that is in the public domain or which has a Creative Commons license?
  • And...what is the real risk if you use the work?
Even asking and answering a few of those questions requires patience, especially if some investigation is needed. Yet it is being patient enough to understand, consider and decide which can make the difference.  And if you decide to locate a different work, that can take time.  (I have spent more time than I care to admit finding images in the public domain or with a Creative Commons license to use in blog posts and presentations!)

During the webinar, I walked through four examples.  Honestly, as I talked about them, I began second guessing what I had written! Had I been true to the four factors?  Had I trivialized the details?  Could I make a different decision?  My internal conversation was running rampant, because I wanted to be sure of the path I was leading people on.  That internal conversation can lead people to want to make a quick decision and get it over with, yet it is that internal questioning that teaches us more about copyright and Fair Use.

Above is one of the slides I used.  The example is that of a patron who wants to make multiple copies of a recent political news article to distribute on the street.  Being on a college campus and around activists, this is a situation that I can imagine occurring.  While it would be easy to skip to a conclusion and decide that the use was not fair, I went though the four factors.  I noted that the last two factor - amount and substantiality as well as effect on the market - opposed Fair Use.  I believed that the nature of the copyrighted work (a news article) favored Fair Use.  However, I felt that the first factor (nature of the use) was unclear, because it seemed to me that it could go either way.  The result would either be a toss-up or a situation where the use was clearly not fair.  Given the third and fourth factors, I think you would agree that the use really would not be fair.  Yes, a bit of work for a result that we might have guessed, but it is that work which would hopefully stop us from abusing someone's property.

I encouraged webinar participants to walk through examples with coworkers, as a way for everyone to get comfortable with Fair Use.  The conversations which would emerge would be educational.  Even any disagreements would be educational.  If those conversations and disagreements lead people to learn more about Fair Use, then that's a good thing. 

Thursday, March 08, 2018

Copyright and the value we place owning property

Statue of someone deep in thoughtYesterday, I gave a webinar for ALA entitled "Understanding and Defending Copyright in Your Library: An Introduction."  As I spoke about briefly about Section 109, it struck me hard the value we put on owning property.  Section 109, referred to as the First Sale Doctrine, is about physical materials.  As a human race, we have shown century after century that we value ownership of material items, whether those items be money, land, equipment, or - sadly at some parts of our history - people. The "American Dream" equates a good life with owning a home and other items.  That Dream was a way of separating people who could afford to own from those who could not.  It is not about community ownership or living a life that is in balance with the world around us; it is about acquiring possessions whether they be immovable (real property, e.g., land) or movable (personal property, e.g., clothes).

Copyright is about asserting property right on our ownership "original works of authorship fixed in any tangible medium of expression" (Section 102).  The word tangible stands out because  it is difficult to own something that is not fixed in some way.  We know from our use of the Internet that exerting ownership on digital items can be impossible.  We can quickly lose our control over those digital items.  For example, Facebook strips ownership information out of photos that are uploaded to it.  Where that photo came from and who took it is quickly lost.  Our ability to not own digital works has impacted what we can do with ebooks (a topic I discussed yesterday), for example. 

By the way, at the moment, many of us - no matter our station in life - have many digital objects in our procession.  We see them as personal property, yet given how society values property these digital objects has no real value at all.  Does that may it easier to abuse those digital objects (improperly copy, share, etc.)?  Subliminally, perhaps yes.

When people ask questions about copyright, there is always a question about attribution. What if I just acknowledge that the work belongs to someone else, I am okay then?  The answer is "no", because we have not fully respected that someone else owns and controls the work.  We have not fully respected their property.  Consider some equivalent such as moving into your home and acknowledging that is us yours, while simultaneously redecorating in a style that I like!

You might be expecting a thoughtful conclusion to this ramble. I'm not sure that I have one.  I believe that we need to teach children about their rights as creators when they are in elementary school.  I believe that if children understand that they are creators and what that means in terms of their creations, then they will better respect the creations of others.  This, however, is about owning and respecting property.  Perhaps along side those lessons there should be lessons that allow them to think about property in different ways.  That is it not about personal ownership and acquisitions, but about a respectful sharing or co-ownership.  I don't know where those lessons might lead, but I would hope that it might lead to positive changes.

Book: Managing Copyright in Higher Education: A Guidebook

Book cover
Continuing with highlighting books from Rowman & Littlefield, an exhibitor at the ALISE 2018 conference, next up...

Originally published in 2014, Managing Copyright in Higher Education: A Guidebook by Donna Ferullo (Purdue University) was released in 2017 in a paperback version. According to the publisher:
As more and more colleges and universities establish copyright offices and/or assign the responsibilities of copyright education and advisory services to specific individuals within the institution, many times librarians, there is a paucity of resources available on how to manage that responsibility. Most works on copyright discuss the law and court cases interpreting the law but few address the situational application of it and the management and coordination of copyright efforts on a campus.
This book is available in both hard and soft covers, as well as in an ebook edition.


FTC Disclaimer: Digitization 101 is an Amazon affiliate and receives a small commission if you purchase a product or service from an Digitization 101 Amazon link.

Wednesday, March 07, 2018

Book: Digitizing Flat Media: Principles and Practices

Book cover
Continuing with highlighting books from Rowman & Littlefield, an exhibitor at the ALISE 2018 conference, next up...

In 2016, Joy Perrin (Texas Tech University) released the book Digitizing Flat Media: Principles and Practices. According to the publisher:
Here is a concise guide to the nuts and bolts of converting flat media (books, papers, maps, posters, slides, micro formats, etc) into digital files. It provides librarians and archivists with the practical knowledge to understand the process and decision making in the digitization of flat media. Instead of having to learn by trial and error, they will get a well-rounded education of the practical aspects of digitization and have a better understanding of their options. This is the stuff they don’t teach you in school.
This book is available in both hard and soft covers, as well as in an ebook edition.


FTC Disclaimer: Digitization 101 is an Amazon affiliate and receives a small commission if you purchase a product or service from an Digitization 101 Amazon link.

Tuesday, March 06, 2018

Book: Digital Preservation for Libraries, Archives, and Museums

Book cover
Continuing with highlighting books from Rowman & Littlefield, an exhibitor at the ALISE 2018 conference, next up...

In 2017, Edward M. Corrado (University of Alabama) and Heather Moulaison Sandy (University of Missouri) released the second edition of Digital Preservation for Libraries, Archives, and Museums According to the publisher:
For administrators and practitioners alike, the information in this book is presented readably, focusing on management issues and best practices. Although this book addresses technology, it is not solely focused on technology. After all, technology changes and digital preservation is aimed for the long term. This is not a how-to book giving step-by-step processes for certain materials in a given kind of system. Instead, it addresses a broad group of resources that could be housed in any number of digital preservation systems. Finally, this book is about “things (not technology; not how-to; not theory) I wish I knew before I got started.”

Digital preservation is concerned with the life cycle of the digital object in a robust and all-inclusive way. Many Europeans and some North Americans may refer to digital curation to mean the same thing, taking digital preservation to be the very limited steps and processes needed to insure access over the long term. The authors take digital preservation in the broadest sense of the term: looking at all aspects of curating and preserving digital content for long term access.
This book is available in both hard and soft covers, as well as in an ebook edition.


FTC Disclaimer: Digitization 101 is an Amazon affiliate and receives a small commission if you purchase a product or service from an Digitization 101 Amazon link.

Monday, March 05, 2018

Book: Preserving Digital Materials

Book cover
This week, I'm going to highlight four books from Rowman & Littlefield, an exhibitor at the ALISE 2018 conference.  First up...

This month (March 2018), the third edition of the book Preserving Digital Materials by Dr. Ross Harvey  (RMIT University) and Jaye Weatherburn (University of Melbourne) will be released.  According to the publisher:
This is a concise handbook and reference for a wide range of stakeholders who need to understand how preservation works in the digital world. It notes the increasing importance of the role of new stakeholders and the general public in digital preservation. It can be used as both a textbook for teaching digital preservation and as a guide for the many stakeholders who engage in digital preservation. Its synthesis of current information, research, and perspectives about digital preservation from a wide range of sources across many areas of practice makes it of interest to all who are concerned with digital preservation. It will be of use to preservation administrators and managers, who want a professional reference text, information professionals, who wish to reflect on the issues that digital preservation raises in their professional practice, and students in the field of digital preservation.
This book is available in both hard and soft covers, as well as in an ebook edition.


FTC Disclaimer: Digitization 101 is an Amazon affiliate and receives a small commission if you purchase a product or service from an Digitization 101 Amazon link.

Friday, March 02, 2018

The end of Fair Use Week and I've done (almost) nothing to celebrate it

Fair Use Week Logo
It's Friday afternoon and I just realized that it is the last day of Fair Use Week.  While I talked about Fair Use on the webinar I gave on Wednesday (and there will be more about it in Part 2 next week), I haven't done anything to truly celebrate this week.  Have you?  If you haven't, let me list a few blog posts that you might want to read on the topic.  They are:
I also want to put to the handout from the Association of Research Libraries on Fair Use Fundamentals.

Wednesday, February 28, 2018

Podcast: The Future of Digital First Sale

Star Trek - Enterprise D TransporterIn January, Christopher Kenneally moderated a discussion between Richard Mandel, Jonathan Band, and James Grimmelmann on the future of digital first sale with the court case Capitol Records v. ReDigi providing context for the conversation.  The result is a 38-minute podcast episode of Beyond the Book, which begins with an in-depth look at the ReDigi case and why it matters, then moves to thinking about "digital first sale" and "digital fair use" (especially in relation to libraries), and finally ends with Grimmelmann evoking analogies from Star Trek as a way of thinking about the future of this problem.  This is worth listening to because it may likely present the problem in a way you had not yet considered.  (And don't you want to know what Star Trek has to do with this??)

The episode is available on the Beyond the Book web site and through your favorite podcast listening platform.

Tuesday, February 27, 2018

World Intellectual Property Day is coming on April 26, 2018

Powering Change: Women in innovation and creativity
Each year, the World Intellectual Property Organization (WIPO) celebrates World Intellectual Property Day. This year, World IP Day (#WorldIPday) is April 26.  As WIPO says:
This year’s World Intellectual Property Day campaign celebrates the brilliance, ingenuity, curiosity and courage of the women who are driving change in our world and shaping our common future.
As you think ahead to April 26, consider the women in your community who are creators.  Could you hold a celebration of their work (creativity)?  Are some of them patent holders?  If yes, could you have an event where young girls and women can interact with them, and gain some inspiration?  Would you want to gather personal histories or photos, to place in local history or share through social media?  Yes...there are lots of options/opportunities, so grab one and run with it!

If you want promotional materials, there are some on the WIPO web site which you can use.

Monday, February 26, 2018

Feb. 28 - Mar. 27 2018: Jill is giving three copyright workshops

Large copyright sign made of jigsaw puzzle piecesI want to highlight that I am giving three copyright workshops over the next four weeks.  The first two are online, while the third is on-site in Florida  Yes, the content of the SWFLN workshop will be different than the two for ALA! Please follow the links for more information.
  • Feb. 28, 2:30-4:00 p.m. ET - Presenting "Understanding and Defending Copyright in Your Library: An Introduction - Part 1" (webinar) for ALA Editions.
    Series Description:
    Library staffs are often seen as defenders of copyright.  Indeed, copyright touches many things a library and its community do. This two-part copyright webinar will help you understand what copyright is (and isn’t) so you can defend how your library and users/patrons/community use print and digital materials.
    Session Description: The fact that the Office of Copyright exists within the Library of Congress conveys its importance to libraries and the information industry.  Yet we often ignore the details in the U.S. copyright law, because we perceive those details as being too complex.  One area where we show of lack of knowledge is with the public domain.  We are quick to say that something is in the public domain, but do we actually know how a work receives that designation? This session will place the basic rules of copyright law in ordinary terms, and put their usage into context. 
  • Mar. 7, 2:30-4:00 p.m. ET - Presenting "Understanding and Defending Copyright in Your Library: An Introduction - Part 2" (webinar) for ALA Editions.
  • Series Description: Library staffs are often seen as defenders of copyright.  Indeed, copyright touches many things a library and its community do. This two-part copyright webinar will help you understand what copyright is (and isn’t) so you can defend how your library and users/patrons/community use print and digital materials. 
    Session Description: Building upon part 1, this session will tackle two important areas to our libraries: Fair Use and ebooks.  Fair Use is a critical part of the U.S. copyright law, yet do you know that there is an actual test to determine if the use is fair?  As for ebooks and other digital materials, it is important to know where they do (and do not) intersect with U.S. copyright law.  Given that digital works are generally licensed and not sold, what should we be advocating for on behalf of our libraries and community members?
  • Mar. 27, 9:00 a.m. - 4:00 p.m. ET - Presenting "Copyright 101: Staying Legal"  (on-site workshop) for for Southwest Florida Library Network (SWFLN).
    Description: We are often quick to make decisions about the use of someone’s content, based on what we believe copyright law states. Unfortunately, most of what we know about copyright is hearsay or guesses, yet everything we do in a library is guided by copyright law. This workshop will provide a firm foundation in the fundamental rules of U.S. copyright law. It will help you stay legal and out of trouble with copyright owners, by helping you understand, explain and use the law in your library community.

Monday, February 19, 2018

Fact sheet: The Right to Terminate: a Musicians’ Guide to Copyright Reversion


I'm not a musician and music copyright is not my forte, so I appreciate when I find a good music copyright resource written by someone else.  The Future of Music Coalition produced a fact sheet in 2012 entitled The Right to Terminate: a Musicians’ Guide to Copyright Reversion.  As the site says:
Unlike most countries, the United States copyright law provides musicians and songwriters an opportunity to regain ownership of works that they transferred to outside entities, such as record labels and music publishers. Congress established this “second bite at the apple” for authors of creative works after a period of 35 years. “Termination of transfer” is not automatic, however, and there are certain steps creators must take to regain the rights to their works. This guide aims to shed more light on the process for the benefit of musicians and songwriters who are eligible to reclaim ownership of their creations.
 This is a very details fact sheet.  If you are a musician, who wants to regain control of your copyrights, please read the fact sheet carefully, then consult an attorney.  An attorney, who is versed in music copyright, can help you ensure that you pursue the correct path at the correct time. 

Friday, February 16, 2018

Make it obvious

Another tragedy happened this week in a K-12 school and the media showed us video of panicked students fleeing from the school.  Thankfully, they knew how to get out of the school.

Each day is a good time to look around your facility and see if it is obvious to someone how to get out in an emergency or even if it is obvious to tell if there is an emergency. I still remember being in graduate school at the University of Maryland and walking into the student union when many people were leaving. Of course, the student union was a busy place, so that didn't seem unusual and I wasn't the only person walking in. Yes, there was a beeping sound, but it didn't sound like an alarm (or at least an alarm I was familiar with). Thankfully, it was only a bomb scare and my mistake was not harmful.   What I learned is that alarms do not all sound the same and that has informed how I react to beeps!

On every floor of the Westin in Westminster, CO is signage with the evacuation plan.  Notice that it contains information on what the fire alarm sounds like ("continuous, loud whooping sound").   That is good information, even if your not quite sure what "whooping" sounds like! 

Map of the 6th Floor at Westin Westminster

In the Denver International Airport (DIA), there are many, many signs pointing towards tornado shelters.  Some are text, while others are text and image.  Denver is a massive airport, so it is good that there are many shelters available and lots of very obvious signage. While you might not want signage this big, does your facility have signage which will help people leave in an emergency?  Is it noticeable?  Is it accurate?

Directional arrow to a tornado shelter

If you find your signage wanting, please take time now to improve it. And then test it with your staff and your community. Make sure that in an emergency, it is obvious what people need to do.

Friday, February 09, 2018

#ALISE2018 : Juried Papers (Friday)

Approach to Harmonization of Entry Requirements for Graduate Program in Information Science at European Higher Institutions EINFOSE Project
Tatjana Aparac-Jelisic

Description: Various aspects of harmonization at European Higher Education Institutions (HEIs) that offer programs in Library and Information Studies (LIS) have been studied since early 1990s. Since 2004-05 – when a project on Curriculum Development was funded through Erasmus program – up to 2016, there were no projects on education in Library and Information Science funded by European Union. The main goal of this paper is to present and discuss the results after the first year of the Erasmus plus project entitled European Information Science Education: Encouraging Mobility and Learning Outcomes Harmonization (EINFOSE).  

Project’s web site is at Http://einfose.ffos.hr

Hypothesis:  Common entry might requirements mitigate or eliminate the differences in enrollment procedures at different HEIs that offer programs in IS and might contribute to the higher enrollment of students with different educational background at the graduate level in IS.

The project seeks to investigate how these barriers could be eliminated or lowered.

One goal is to make it easier and more desirable for students to spend time “abroad” in programs in other European countries.

Summary:  This project brought together several schools to develop and test a summer school, which provides basic information on several I.S. topics. The idea is that students learn information and skills which will put them all on a common knowledge level.  Students attend the summer school once (approx. 1 week) on-site.  Feedback from the students was very good.  They made suggestions for additional topics as well as for expanding the length of the summer school.

My thoughts: In the U.S., every MLIS program has an introductory course.  Is there an opportunity to collaborate on a shared introductory course? With many programs now being online, could that shared introductory course be offered in different regions of the country?  It would provide a face to face opportunity, give students a shared experience, allow them to build relationships across institutions which could be helpful after graduation, and give those students the same foundational/core skills.  I could imagine the shared course being cross-listed at each institution.

Building Connections between LIS Graduate Students and Undergraduates: A Case Study in Curricular Engagement 
Eleanor (Nora) Mattern

Flight 93 National Memorial contains over 800 audio interviews.  Some have been transcribed and some have been digitized.  That place became the site of a project for the students:
  • Archival Access, Systems, and Tools - MLIS students - Created a finding aid for the oral historian collection and tested the oral history metadata synchronizer (OHMS).
  • First Experiences in Research - undergraduate students - Engaged in research projects using the oral histories.
Students from the two classes were connected indifferent ways:
  • Social event
  • Visit to the Flight 93 National Memorial to learn about oral history project
  • Day-long workshop on OHMS and collection of undergraduate feedback on tool and documentation.
It was useful for the MLIS students to work with the undergraduate students, because it taught them how the content will be used. It also taught them (practical experience) about working with volunteers.

Undergraduate students gained an insight into terminology (e.g., metadata).  It taught them, for example, how metadata affects them in everyday life. It also taught them about working with an archivist and the skills an archivist needs.

Benefits:
  • She noted that there is literature in STEM on undergraduate and graduate students working together, and the benefits on the undergraduate students.
  • STEM literature notes that graduate students gain experience in mentoring and leadership.  It provides experience in supervising others.
  • Students noted that having more meaningful, sustained and regular interaction between all of the students would have been a benefit.
Does this provide a pipeline to the LIS profession?
  • Finding a faculty collaborator is key for reaching undergraduate students
  • Offices of Undergraduate Research can serve as a conduit to undergraduate students and provide infrastructure 

Edited for types and reformatted: Feb. 11, 2018